General Rules/Regulations & By Laws | Friendly Pools | Tennis & Swim
General Rules/Regulations & By Laws
General Rules/Regulations & By Laws
GENERAL RULES & REGULATIONS
I. Signing In Of Members and
Registering Of Guests
Upon entering the pool area or tennis courts, members are required to sign in and register their guests. When requested by a member of the pool staff a member must give his name and address which can be checked against the master list
of pool members.
II. Hours Of Operation :
Monday−Friday: 11 a.m.−9 p.m.
Saturday: 11 a.m.−9 p.m.
Sunday: 12 Noon−9p.m.
Monday−Saturday 11:00 a.m.−8:00 p.m.
Sunday 12:00 noon−8:00 p.m.
Six lanes of the pool will be reserved for swim team from 5:00−6:00 p.m. One lane of the pool will be reserved for swimming laps from 6:00−9:00 p.m. Abbreviated hours may be necessary after mid-August depending on the availability of lifeguards.
III. Operating Rules and Regulations
A. No child under 8 years of age shall be left at the pool without direct supervision of a person 16 years of age or older. Children participating in swim team activities can be left under the coaches’ supervision.
B. Children under 13 shall not be in the pool after 6 p.m. unless accompanied by a parent or by a person 16 or older who assumes responsibility for the child while he is at the pool.
C. No swimmer may use the pool or pool area except during scheduled hours of operation, except for special programs under the supervision of the pool staff.
D. A rest period will be in effect every hour for fifteen minutes before the hour. All persons under age 16 must leave the pool.
E. Penalty Bench: At the discretion of the pool staff, a member or guest may be confined to the Penalty Bench for no more than 15 minutes, due to repeated violations of the rules set for the pool. Members who continue to disregard the rules and who cause major problems may be suspended for the remainder of the day by the pool staff. Upon written report and recommendation from the pool staff, the Board of Directors may suspend a member from the use of the pool as necessary to enforce the pool rules for the safe and efficient operation of the pool.
IV. Safety Rules and Regulations
A. A lifeguard shall be on duty at a designated station at all times (including breaks) when the pool is open to swimmers. No lifeguard will be stationed at the baby pool.
B. There shall be no diving from the side of the pool near the diving board
or swimming in the area restricted for diving from the diving board. There shall also be no diving from the shallow end of the pool.
C. General protective discipline shall be enforced which includes: no throwing balls or other objects into the pool; no running on concrete around the pool area; no pushing or shoving other people into the pool; no dunking other swimmers; no “horseplay” in or around the pool; only one person is allowed on the diving board at a time; the next diver must wait until the previous diver has returned to the surface and cleared the immediate area; no scuba equipment, inner tubes, or floats in the pool.
D. Lifeguards shall direct any swimmer who shows signs of being chilled or having been in the water too long to remain out of the water for a minimum of fifteen minutes. Normally, no person should stay in the water for more than an hour without a rest period.
E. Smoking is allowed outside the fenced area of the pool only. Receptacle provided by handicap parking area.
F. No food or drinks shall be permitted in or at the edge of the pool. All paper and other refuse shall be placed in the trash cans that are provided. No chewing gum while swimming.
G. No alcoholic beverages shall be permitted on pool property except during board sanctioned adult functions.
H. Each swimmer must shower or at least rinse off before going into the pool. Cutoff jeans are not permitted.
I. No animals or pets shall be allowed in the pool area.
J. Use of skateboards, roller-skates, or roller-blades is absolutely forbidden on pool property.
K. Positively no admittance will be allowed to the pool area after a person has been in the creek or its surrounding area.
V. Guest Information
A Guest is non-member. Guests are permitted at any time to the pool and tennis courts with payment of the guest fee. However, use of the facilities by guests should be considered a privilege not a right. This privilege should be used by members with restraint, particularly on weekends or holidays, as a courtesy to other members and their right to primary use. A guest may have privileges revoked by the Pool Manager,
Guest fees are as follows:
Infants No charge
Out-of-county house guests No charge
Weekday guests (Monday-Friday) $4.00/day per person
Weekend & Holiday guests $5.00/day per person
*A Guest pass may be pre-purchased at the Lifeguard Office at a discounted fee
Guest fees apply equally to use of the pool and use of the tennis courts in season. No fee will be charged for use of the courts out of season. Members who enter with guests at the Elam Avenue gate to the tennis courts are responsible for going to the pool area to pay guest fees. When the pool is not open, guest fees should be paid the following day . Guest fees and policies are published and are subject to change at the discretion of the Board of Directors . Pool Management reserves the right to deny individuals Guest Privileges at any time if they are abusing the Guest Policy or not acting within Friendly Park’s Code of Conduct.
A. A babysitter accompanying members’ children will be admitted at no cost. Any guests accompanying the babysitter or members’ children will be charged as usual.
B. Members must register guests when they arrive, be responsible for making payments to the manager or designated representative, and remain with guests while they are at the pool. There is a limit of 5 guests per member family per day. Anything over five (5) guests is considered a party. See party rules (sect.V.E)
C. Special Events: Guests will be permitted as specified in the event announcement.
D. Party/Get-together Rules
The pool and its surrounding grounds may be
used by small groups hosted by an adult member during normal open hours provided the following conditions are met:
1. All parties require a two-week notice be given to the Pool Manager who will then determine feasibility. The Pool Managers’ decision on party scheduling will be final.
2. A guest list must be submitted in advance and only those guests whose names appear on the pre-submitted guest list will be permitted entry.
3. For parties involving children ages 5 and under, one adult chaperone for every 5 children will be required.
4. All fees are paid. Party fees are due no later than the time the host member arrives at the party. The Party fee structure is as follows:
$25 party fee plus guest fees for non-members
* Additional fees may apply at the discretion of the pool manager depending on requirements of the Party.
5. Parties must be scheduled between the following hours:
• Monday−Friday: 11−3 and 5−9
• Saturdays: 11−1 and 5−9
• Sundays: 5−9
E. After-hours parties hosted by an adult member may be permitted provided:
1. Parties do not extend beyond 11 p.m.
2. $100 pool usage fee and cost of lifeguard must be paid by host - see Pool Manager for pricing
• Minimum of 2 lifeguards to be provided
3. Appropriate adult chaperones accompany underage parties.
4. Guest list form submitted in advance.
5. 2 week notice and approval of manager—based on availability of lifeguards.
VI. Tennis Rules
A. The tennis courts are for the use of members in good standing and their guests.
B. Courts are on a first-come basis.
C. Any member, any age, may use the courts before 5 p.m. on weekdays. Adults (18 years or older) or adults playing with children will have priority to use the courts after 5 p.m. on weekdays. Adults will have priority on weekends and holidays from opening until 5 p.m.
D. The tennis courts will open and close according to the pool schedule. Members using the tennis courts at other times will be required to purchase a tennis court key. Keys may be purchased from the club manager for a $3.00 fee.
E. All children 10 years and under must be accompanied by an adult while on the courts.
F. Only regulation tennis shoes will be allowed on the courts. All other shoes are strictly forbidden. Traditional tennis clothing is encouraged.
G. No activity other than tennis will be allowed on the courts, and only those engaged in play should be on the courts.
H. The courts will be closed during:
a) special activity hours;
c) work days;
d) at the discretion of the tennis committee or Board of Directors.
I. The Tennis Code of Ethics and common courtesy should be observed at all times.
J. The last players using the courts are responsible for making sure the gate is locked and the lights are off.
VII. Code of Conduct
If the manager on duty determines that a rule has been intentionally circumvented creating an unpleasant, illegal, or unsafe environment, the manager on duty has the authority to immediately ask the member(s) or guest(s) involved to leave Friendly Park Pool, Inc. premises (pool and grounds) for the day.
VIII. Limit of Liability
All persons using the pool, tennis courts, or other facilities do so at their own risk. The responsibility of parents, caregivers, and/or employees who accompany children to the pool continues while the children are in or near the pool.
The name of the Corporation shall be Friendly Park, Inc.
The Corporation has been organized for the purpose of building, maintaining, and operating recreational facilities with the objective of promoting the social welfare of qualified members.
. The requirements for membership are contingent upon the following:
a) Approval of a “New Membership Form” and a “New Membership Agreement: by the Board of Directors of Friendly Park, Inc.
b) Payment, in full, for one unit of membership in the Corporation as established by the Board of Directors;
c) Payment, in full, of a non-refundable initiation fee set by two-thirds vote of the Board of Directors; and
d) Agreement to abide by the By-Laws of Friendly Park, Inc. and rules and regulations promulgated by the Board of Directors of Friendly Park, Inc.
. Membership in Friendly Park, Inc. is open to all qualified applicants without regard for religious belief, cultural background, race, nationality, sexual orientation, gender, physical and mental ability or age.
. Each membership unit shall be entitled to one vote. A “membership unit” shall be defined as the membership family unit, which includes and any permanent dependents or resident guests.
. Single members (with or without other dependents) shall be entitled to one free adult guest privilege provided that a separated spouse is not also entitled to membership privileges.
. In the event of a dispute as to the definition of membership, the Board of Directors shall have the sole and final authority to determine those individuals who shall be entitled to membership.
. There shall be a limit of 325 regular memberships and a number of “Senior Memberships” specified by the Board of Directors.
a) “Senior Memberships” shall be made available to those members of the pool who have belonged for more than 10 years and for which at least one member of the family is 55 years of age or older by May 1 of the payment year. No dependents may be included on “Senior Memberships”.
b) “Senior Memberships” will be charged ½ the regular dues, and will retain full voting privileges at the annual meeting.
. The Board of Directors shall establish annually, a pro rata share of the cost of pool operations, for the purpose of determining the amount of the annual assessment for each membership unit (Dues). A notice of the annual assessment amount shall be mailed to each membership unit by March 15 and marked payable on or before May 1. Any membership unit paying the annual assessment after May 1, will be assessed a late fee of twenty five dollars ($25.00) in accordance with Article VIII, Section 2 of the Bylaws. These late fees are in addition to the annual assessment and any special assessments. Any pool member who has not paid the annual assessments shall not be admitted to the pool.
. Any special assessments levied on the membership to defray the cost of pool operations or maintenance shall be approved by a two-thirds vote of the Board of Directors during any regular or special called meeting. Members of the Board shall be advised in advance that this matter will appear on the agenda for that meeting. A special assessment may, at the discretion of the Board of Directors, be treated as a one-time assessment or as a capital contribution adding to the basis of the member’s unit of membership (refundable when the member resigns pool membership); any special assessment shall be levied on all current pool members.
. There shall be an annual meeting of the membership of the corporation, which shall be held on the first Monday in September of each year, at such a place as shall be designated by the Board of Directors. Notification of the annual meeting shall be made in writing and may be delivered to each membership unit by mail or by electronic means of communications, as determined by the President. Any such notice shall be delivered at least one week before the date of the meeting. If sent by electronic means, such delivery shall be effective upon sending the notice to the electronic mail address of the member as it appears on the current records of the Corporation. If sent by mail, such notice shall be deemed to be effective when deposited in the United States mail, correctly addressed to the member at the member’s address as it appears on the current record of membership of the Corporation, with postage thereon prepaid.
. At the annual meetings of members, there shall be elected a Board of Directors from members in good financial standing of the Corporation. The Board of Directors or their appointees shall govern the Corporation.
. At each annual meeting, the President and Treasurer and offices of the Corporation shall make a report of the business of the Corporation for the current fiscal year.
. Special meetings of the membership may be called at any time by the President or by any two members of the Board of Directors. Notice of such a meeting shall be given as provided in Article IV, Section 1.
. The fiscal year for the organization shall extend from November 1 through October 31 of each year.
. The Board shall consist of twelve (12) to twenty (20) elected members. These positions will include: President, Vice-President, Treasurer, Secretary, and one Parliamentarian. Directors must be members in good financial standing of the Corporation at the time of their election.
. The President will serve a one-year term followed by a one-year term as Parliamentarian. The Vice-President shall serve a one-year term and then succeed to post of President. All other members of the Board shall serve a two-year term. Those offices that are filled by two people should be staggered in order to preserve continuity on the board.
. The Board of Directors shall have general management and control of the Corporation, its business, property, and affairs, and shall exercise all powers of the Corporation on behalf of its members, subject to the limitation set forth in Section 10 of this Article.
. A quorum of the Board of Directors shall be a simple majority of the Directors. A quorum must be present for any business to be acted upon. Unless otherwise specified in these by-laws, a majority vote is required to pass a motion under consideration by the Board. A majority vote means more than one half of those present and voting. The President has no vote unless it is to break a tie. Action required or permitted to be taken at a meeting of the Board of Directors may be taken without a meeting if the action is taken by all members of the Board. The action must be evidenced by one or more unrevoked written consents signed by each director before or after such action, describing the action taken, and included in the minutes or filed with the records of the Corporation..
. The Board of Directors shall adopt such by-laws as they deem necessary for the governance of the Corporation. Revisions to the by-laws shall be passed by a two-thirds (2/3) vote of a quorum of the Board.
. The Board of Directors shall meet at such times and at such places as the Board by resolution shall set – provided that the President or any two members of the Board may call for a meeting of the Board by written notice via mail or electronic communications at least three days before the meeting. The notice for such special meetings called by the President and/or two members of the Board shall set out the place, time, date, and purpose of the meeting, and the business to be transacted.
. It is the responsibility of all Board of Directors members to attend meetings on a regular basis. If a member must be absent for a meeting, he or she shall notify the President or Vice President prior to the meeting when possible. Excessive absences by a Board member will be cause for the Board to take action to remove and replace that member. Any such removal shall be by two-thirds (2/3) vote of a quorum of the Board (with the Board member subject to removal not allowed to vote).
. Vacancies on the Board of Directors due to death, termination of membership in Friendly Park, Inc., resignation, removal, or any other cause shall be filled by a majority of the Board of Directors by appointment of a successor to fill out the unexpired term.
. The Board of Directors shall set the annual budget by March 1 of the fiscal year and shall at the time set the amount of the annual assessment for each member’s pro rata share of the cost of operations.
. The Board of Directors shall make no capital expenditure, other than replacement of existing capital assets, where such expenditure shall be an amount in excess of 15% of the amount of the budget adopted in the fiscal year immediately preceding, without the authority of an affirmative vote of a majority of the membership units present and voting at an annual meeting of the members of the pool or at a special meeting of the members of the pool called by the Board of Directors for the purpose of a vote on the exceeding of said limitation.
. The President of the Board of Directors shall appoint a Nomination Committee at least one month prior to the annual membership meeting. The purpose of the Committee shall be to nominate candidates for the available board positions to be voted upon at the annual meeting. The members of the Nominating Committee shall select a Chairperson. The Chairperson shall submit a report to the President with recommendations for nominations to the Board. The Chairperson’s report shall be posted at the pool at least one week prior to the annual meeting. Nominations may also be made from the floor. at the membership meeting.
. There shall be a President, who shall preside at all meetings of the Board of Directors and all meetings of the membership, shall appoint committees and have general share of and control over affairs of the corporation, subject to such regulations and restrictions as the Board of Directors shall from time to time determine. Upon election, the President shall appoint a committee to review the By-laws of the Corporation with the Parliamentarian acting as chairman of that committee.
. There shall be a Vice-President, who shall perform such duties as may from time to time be assigned by the Board of Directors; in case of the death, disability, or absence of the President, the Vice-President shall be vested with all the powers and perform all duties of the President. The Vice-President shall serve on the nominating committee as provided in Article V, Section 11.
. There shall be a Secretary, who shall record the minutes of the Board of Directors and of the members of the Corporation, shall see to the correspondence of the Board of Directors, and perform other such further duties as may from time to time be assigned by the Board of Directors.
. There shall be a Treasurer, who shall keep the funds of the corporation, invoice all of the members of the Corporation for regular and special assessments, disburse all funds as directed by the Board of Directors, render a report of the financial condition of the corporation at the regular Board and the annual membership meetings, as well as perform such further duties as may from time to time be assigned by the Board of Directors.
. The Board of Directors shall hire and fix the compensation of any and all employees, which they in their discretion may determine to be necessary for the conduct of the business of the Corporation.
. The Board of Directors shall have final authority to determine issues of transfer, termination, special memberships, or other matters pertaining to membership units in the Corporation. A party seeking membership shall make application and submit it to the Board for approval and a party wishing to withdraw or terminate membership may do so by notifying the Board (via the Membership Chair) in writing. Desire to terminate membership must be submitted in writing by May 1 or a $25 fine will be assessed. When a member notifies the Board in writing of a desire to terminate or withdraw membership, the member will be relieved of immediate payment of any dues or assessments accruing after said notification (though such dues and assessments will be deducted from the amount, if any, returned to the former member upon sale of the membership unit, as described below). The Board will place such withdrawals and terminations in chronological order for resale purposes and will offer the membership unit for resale. Upon sale of the membership unit, the Corporation will reimburse the former member (the former holder of the withdrawn or terminated membership unit) the former member’s basis in the membership unit (as determined by the former member’s initial payment for the membership unit plus any special assessments treated as capital contributions by the Board of Directors pursuant to Article III, Section 8, above), less any taxes, dues, or assessments owed by the membership (including all dues and assessments which have accrued after notification of withdrawal or termination by the former member)..
A member who has submitted a withdrawal letter may request and be granted a reinstatement of membership upon payment of any back dues or assessments during the withdrawal period provided that the ownership of the withdrawn membership has not been sold or has not reverted to the Corporation.
. Whenever any member is in default of payment of any Dues or special assessments properly assessed by the Board of Directors and remains in default of payment of such Dues or special assessments past the pool opening date, the member’s name shall be posted at the pool and that member shall be on suspension, and no member under such suspension shall be entitled to use of any of the facilities of Friendly Park, Inc., until all Dues or special assessments owed by the member have been paid in full.
Should a member remain in default of payment of Dues or special assessments, or both, for a period of thirty (30) days past the payment due date, then, upon a vote of the Board of Directors, said member can be expelled and all connections of such membership with Friendly Park, Inc. shall be terminated and the membership shall be resold in accordance with Section 1 above, the same as if it were a voluntary termination.
. Any membership of the corporation may be terminated for such cause as is satisfactory to a two-thirds vote of the entire Board of Directors, provided that member’s initial membership payment is repaid to the terminated member. If that membership is delinquent in payment of taxes, assessment, late payment fee, Dues, or any other sums to the corporation, this amount will be deducted from the initial payment for the membership unit.
Approved by the Board of Directors on April 22, 2012- updates approved May 2015